Civil Service

Job ID:
ANNOUNCEMENT NO. V1 - FY 19-20 DEPARTMENTAL PROMOTIONAL ONLY

Issue Date:
JULY 8, 2019

Department:
CLERK OF COURT

Application Deadline:
4:00 PM, JULY 15, 2019

General Statement of Job:
Under limited supervision, performs administrative work in coordinating assigned programs for the Mayor’s Court. Work involves assisting the Court Manager in various administrative and supervisory duties when necessary and as instructed; processing routine transactions; and handling various special projects as directed. Reports to the Court Manager.

Specific Duties and Responsibilities (This is descriptive, not restrictive as to all tasks included in this position):
ESSENTIAL JOB FUNCTIONS Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, acting on employee problems, selecting new employees, appraising employee performance, recommending promotions, discipline, termination and salary increases. Assists the Court Manager in supervisory duties. Prepares daily trial docket and arraignment docket. Processes order of attachment and expungements daily. Enters forfeit cash bonds in the court computer system. Sends and maintains a log of cases referred to the State. Assists the Court Manager in compiling and preparing various reports and in the delegation of assignments to Minute Clerks. Supervises the personnel and daily work of Minute Clerks. Answers and directs telephone calls. Researches and prepares general correspondence when needed. Maintains public relations and diplomatic handling of citizen complaints. Establishes and maintains working relationships with the Department Director, supervisors, employees, and the general public. Writes orders and judgments as requested by the Magistrate. Trains new employees in the Mayor’s Court. Signs and/or updates employee records if needed. Examines potential employee applications; conducts interviews, employee write-ups, probationary evaluations, and incident/accident reports. Types case refusal letters. Responds to motions to reset and recall attachments, motions to enroll counsel on cases, and motions of discovery. Maintains rapport with City Administrators and their staff. Recommends and implements improvements, cost and time saving measures, and increase productivity procedures. Handles administrative matters when directed. Assists in departmental emergency preparedness plan. Turns on courtroom lights. Schedules Minute Clerks for daily duties. Works with Prosecutors and Magistrates researching law and protocol relevant to domestic violence misdemeanor cases. Completes orders of protection; registers orders of protection with the Louisiana Supreme Court. Researches cases for possible errors and omissions. Resolves problems with court computer system program and cases when inconsistent. Approves bond refunds to proper parties. Attends bail hearings and proceedings with Magistrate at City Jail; provides paperwork to inmates upon release. Researches and prepares general correspondence when needed. Receives and/or reviews various records and reports such as trial docket, arraignment docket, attachment recalls, case dispositions, and motions for expungement. Prepares and/or processes various records and reports such as trial docket, arraignment docket, attachment recalls, disposition sheets, and defendant history. Refers to court computer system, case history, employee handbook, City directory, Louisiana State statutes and codes, policy and procedure manuals, computer manuals, codes / laws / regulations, publications and reference texts, etc. Operates a variety of office equipment and machinery such as copy machine, fax machine, telephone, printer, scanner, computer, shredder, etc. Uses a variety of tools such as stapler, staple remover, tape dispenser, writing instruments, standard office tools, etc.; a variety of supplies such as toner, staples, tape, stamps, general office supplies, etc.; and a variety of computer software such as Court Management System, Microsoft Word, Microsoft Outlook, Adobe Acrobat Reader, Internet Explorer, etc. Interacts and communicates with various groups and individuals such as Court Manager, Magistrates, Prosecutors, defendants, Minute Clerks, and the general public. ADDITIONAL JOB FUNCTIONS Performs general cleaning. Obtains cups for the office for water or coffee. Orders supplies for the office; stocks paper in the office. Locks and unlocks courtroom doors. Performs general administrative / clerical duties as required, including preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, attending meetings, answering the telephone, etc. Performs related duties as required

Communication Skills:
Requires the ability of speaking and/or signaling people to convey or exchange information. Includes the giving of assignments and/or directions to subordinates and receiving direction from supervisor.

Physical Requirements:
Requires medium work that involves walking, standing, stooping, stretching or lifting all of the time and also involves exerting between twenty and forty pounds of force on a recurring basis, or considerable skill, adeptness and speed in the use of fingers, hands or limbs in tasks involving very close tolerances or limits of accuracy.

Mental Involvement:
Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. Requires the ability to apply influence systems in managing a staff; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Minimum Training and Experience Qualifications:
Current, permanent Civil Service status with the Clerk of Court and an Associate’s degree supplemented by two to three years of experience in administrative work preferably in a court environment, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Interpersonal Relationship Skills:
Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. The worker may be subject to danger or risk to a slight degree and to tension as a regular, consistent part of the job.

Test Required:
RATING OF TRAINING AND EXPERIENCE . . . . . . . . . . . Weighted 100%

Salary Requirements:
$19.3091 PER HOUR / 35 HOURS PER WEEK

Note:
The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.