Civil Service

Job ID:

Issue Date:
APRIL 11, 2019


Application Deadline:

General Statement of Job:
Under general supervision, performs administrative and professional work related to coordinating and overseeing the housing rehabilitation assistance program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives. Reports to the Director.

Specific Duties and Responsibilities (This is descriptive, not restrictive as to all tasks included in this position):
ESSENTIAL JOB FUNCTIONS Plans and develops methods and procedures for implementing programs; directs and coordinates program activities; exercises control over personnel responsible for specific functions or phases of programs. Coordinates the efforts to staff to assist in the administration of various housing assistance programs. Reviews reports and records of activities to insure progress is being accomplished toward specified program objectives and modify or change methodology as required; redirects activities to attain objectives. Prepares program status reports; makes recommendations on efficient procedures concerning rehabilitation projects. Monitor program and contract expenditures in accordance with budget allocations and contract limitations. Maintains clients’ housing and assistance and housing rehabilitation files. Assists in the development of program descriptions, operating procedures, forms, brochures, etc. Prepares public notices; assists in marketing and community outreach. Communicates by the effective use of the English language verbally and in writing with persons of varied educational levels. Defines program eligibility criteria in accordance with HUD Federal regulations and guidelines. Assists in the application in-take and review process. Prepares form letters, contracts, mortgages, bid packets, and other legal and contact documents; consults and works with the Legal Department as necessary. Approves and maintains a list of general contractors approved to bid and participates in the program; reviews and approves contractor’s applications; verifies credit worthiness, work performance, etc. Performs inspections of property prior to preparation of work write-up and weekly during the construction phase. Reviews bid documents prepared by staff and/or consultants hired by the City to ensure compliance with HQS, Section 8, and local code. Oversees the rehabilitation and construction of multi-family and single family homes; manages the substantial rehabilitation of properties. Prepares line item work write-ups in accordance with HUD and local standards. Prepares bid packets; attends bid openings; reviews bids for the rehabilitation of single family properties; inspects and monitors with work of contractors and sub-contractors engaged in repairing the homes of rehabilitation clients such as electrical, plumbing, mechanical, etc. ensuring the timely completion of work. Reviews and approves requests for payments submitted by contractors of consultants; ensures that the appropriate percentage of completion of the work has been done prior to payment. Performs site inspections as assigned. Investigates and resolves complaints to ensure a fair and timely resolution. Prepares housing program status reports and written communications in an effort to report job status and progress. Maintains an accounting of the obligation and expenditure of housing funds such as the annual housing budget; assists in preparing the annual housing operating budgets. Oversees the efforts of consultants hired to assist in the implementation of the housing rehabilitation program. Monitors the outcomes and goals of the housing assistance programs of the department. Receives and/or reviews various forms, reports, correspondence, policies, directories, manuals, reference materials, or other documentation; completes, processes, forwards, or retains as appropriate. Prepares and/or processes a variety of documentation associated with department operations, per established procedures and within designated timeframes; reviews various documentation for accuracy and completeness; distributes/issues various documentation. Refers to policy and procedure manuals, computer manuals, codes / laws / regulations, publications and reference texts, etc. Operates a variety of office equipment and machinery such as copy machine, fax machine, desktop computer, printer, etc. Uses a variety of tools such as standard office tools, etc.; a variety of supplies such as general office supplies, etc.; and a variety of computer software such as word processing, spreadsheet, database, or other programs. Interacts and communicates with various groups and individuals such as Director, coworkers, other City departments, contractors and sub-contractors, and the general public. ADDITIONAL JOB FUNCTIONS Performs related duties as required.

Communication Skills:
Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or direction from supervisor.

Physical Requirements:
Must be physically able to operate a variety of automated office machines including computers, typewriters, copiers, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.

Mental Involvement:
Requires the ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in oral, written, diagrammatic or schedule form. Requires the ability to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information and to understand and implement basic office machinery functions.

Minimum Training and Experience Qualifications:
Requires a Bachelor’s degree in business administration, public administration, urban planning/urban studies, social welfare, or closely related field supplemented by one to two years of administrative experience, preferably in property management; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must possess a valid Louisiana State Driver’s License.

Interpersonal Relationship Skills:
Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.

Test Required:
RATING OF TRAINING AND EXPERIENCE . . . . . . . . . . Weighted 100%

Salary Requirements:

The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.