Civil Service

Job ID:
ANNOUNCEMENT NO. V11-1.19 LIMITED TO DEPARTMENTAL APPOINTMENT

Issue Date:
JANUARY 17, 2019

Department:
FINANCE

Application Deadline:
4:00 PM, FRIDAY, JANUARY 25, 2019

General Statement of Job:
Under general supervision, performs various administrative and bookkeeping functions to process payroll for the City. Work involves maintaining, processing, and reporting all aspects of payroll; processing the transfer of funds for net wages and the payment of taxes, pensions, insurances, garnishments, deferred compensation, union dues, and other supplemental benefits. Processes allocation and application of paid leave. Prepares and compiles reports. Reports to the Assistant Director of Finance.

Specific Duties and Responsibilities (This is descriptive, not restrictive as to all tasks included in this position):
ESSENTIAL JOB FUNCTIONS Inputs employee time and pay adjustments in financial software; prints, processes, and distributes payroll advices and/or checks; processes transmittal and transfer; prepares Electronic Fund Transfers (EFTs) from general fund to payroll fund, direct deposit, Federal and State tax withholdings, and deferred compensation; prepares corresponding journal entries. Processes vacation accruals for new year; maintains sick leave incentive records; administers buy back of sick leave program for eligible employees; maintains vacation carryover spreadsheet; inputs vacation carryover into employee accruals; inputs monthly sick leave accrual. Scans employee payroll records as well as payroll generated payments and reports. Prepares and submits IRS Form 941 Employer’s Quarterly Federal Tax Return, Louisiana Department of Revenue Form L1 Quarterly Report of Louisiana Withholding Tax, Bureau of Labor Statistics Form 3020 Multiple Worksite Report, and Louisiana Workforce Commission Unemployment Insurance Tax and Wage Report. Prepares and submits Municipal Employees’ Retirement System, Municipal Police Employees’ Retirement System, and Firefighters’ Retirement System of Louisiana reports; processes payments. Processes credit union deductions, employee garnishments, child support, levies, etc. Prepares payments made to vendors for insurances, garnishments, union dues, and other supplemental benefits. Prepares and submits credit union savings club deduction reports; processes credit union withholdings payment. Maintains Worker’s Compensation payments spreadsheet. Maintains Fire Department salary history spreadsheet. Maintains spreadsheet of State Supplemental Pay made to Fire and Police employees. Maintains and balances payroll spreadsheets for gross wages, taxable wages, and income tax withholdings. Prepares Federal grant salary and benefit billing. Prepares payroll distribution, budget salary, and compensated absences report for audit. Processes employee earning records requests for verifications of employment. Prepares payroll distribution, budget salary, and compensated absences report for audit. Processes payroll requests for information. Prepares annual U.S. Census Bureau Annual Survey of Public Employment & Payroll. Prepares salaries and benefits for budget. Coordinates with Human Resources fiscal year raises. Prepares and maintains a Payroll Procedure Manual. Receives, reviews and refers to various records, reports and documents including payroll timesheets, Personnel Action forms, payroll edits, wage reports, fiscal year budget books, Employee Handbook of Personnel Policies and Procedures, Civil Service Rules, and other policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc. Uses a variety of tools such as standard office tools, etc.; a variety of supplies such as general office supplies, etc.; and a variety of computer software such as Munis, Microsoft Office, Crystal Reports, Paper Flow, Paper Vision, etc. Operates a variety of office equipment and machinery such as copy machine, fax machine, desktop computer, printer, etc. Interacts and communicates with various groups and individuals such as Finance Director and Assistant Director, other Finance Department staff, Personnel Department staff, other City employees, and the general public. ADDITIONAL JOB FUNCTIONS Assists Property Tax Administrator with printing and mailing property tax bills; processes property tax payments. Serves as backup for preparing Finance Department timesheet and adjusting employee time using time clock software. Assists as needed with payroll bank reconciliation. Assists customers at the window as needed. Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc. Performs related duties as required.

Communication Skills:
Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving direction and instruction from supervisor.

Physical Requirements:
Must be physically able to operate a variety of machines and equipment including a computer, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time. Must be able to lift and/or carry weights of up to twenty pounds.

Mental Involvement:
Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. Requires the ability to learn and understand relatively complex principles and techniques; to make routine independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Minimum Training and Experience Qualifications:
Current employment in the Department of Finance and one year of responsible experience in payroll processing, or an equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities.

Interpersonal Relationship Skills:
Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines

Test Required:
RATING OF TRAINING AND EXPERIENCE . . . . . . . . . . Weighted 100%

Salary Requirements:
$24.1707 PER HOUR / 35 HOURS PER WEEK

Note:
The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.