Civil Service

Job ID:
ANNOUNCEMENT NO. V47 FY19-20 ENTRANCE & PROMOTIONAL PROVISIONALLY FILLED.

Issue Date:
JANUARY 14, 2020

Department:
RISK, INSURANCE, AUDIT, AND COMPLIANCE

Application Deadline:
4:00 PM, JANUARY 29, 2020

General Statement of Job:
Under general supervision, performs administrative functions associated with coordinating the grant administration process. Position is responsible for coordinating with current staff to manage special projects; administering grants; maintaining grant files as requested by law and the grantor; maintaining a resource library for the application of grants; analyzing, synthesizing and developing revitalization strategies; coordinating and implementing strategies to achieve project goals. Reports to the Director of Risk, Insurance, Audit, and Compliance.

Specific Duties and Responsibilities (This is descriptive, not restrictive as to all tasks included in this position):
ESSENTIAL JOB FUNCTIONS Performs administrative actions to maintain federal and state compliance for awarded grant programs for the City of Kenner. Serves as a liaison between the city and outside funding agencies and groups; participates in meetings and discussions in which decisions affecting city projects are reached. Serves as a resource to the Mayor�s office and other departments for the city on state and federal funding programs; provides information, research, analysis, written reports and recommendations as needed. Serves as liaison between the City�s outside legal representative and FEMA, explains City�s position, negotiates issues which may arise, attends bi-weekly meetings with FEMA personnel and City�s outside legal representative, gathers and accumulates invoice, negotiates FEMA funds received with amounts authorized in project worksheets and information published on Louisiana website; monitors status of reimbursement requests; follows up on projects not collected properly, submits additional documentation to Louisiana as required. Interacts and communicates with various groups and individuals such as Assistant Finance Director, supervisors, subordinates, other City employees, various FEMA and GOHSEP personnel, and the general public. Receives and/or reviews various records and reports such as FEMA project worksheets. Refers to quantitative and qualitative financial information, financial compliance information, third party reports, and instructive memorandums. Code of Federal regulations, Government Gap Guide, Internal Revenue Service publications, City Ordinances, account records, policy and procedure manuals, codes/laws/regulations, publications and reference tests, etc. Provides timely advice and information on funding opportunities, requirements and procedures; collaborates with elected and administrative officials in defining and implementing project funding strategies. Coordinates with city departments to identify grants, discuss eligibility requirements, obtain required information and establish time frames for the completion of grant applications. Provides assistance in resolving issues and conflicts with funding agencies. Administers awarded grants by filing claims, reports, documentation, and requests for reimbursement and tracking and documenting the reimbursement of grant funds. Prepares and/or processes various records and reports such as narrative, budget, and supporting information for applications; contracts and agreements from grantor; claims, reports, and requests for reimbursement; and filing system for data, grants, applications, etc. Reviews revenues and expenditures, and oversees project status to ensure proper expenditures are made for Federal grant projects. Prepares quarterly or annual reports as required by granting agencies. Tracks various grant deadlines, reporting deadlines, and reimbursement guidelines to ensure compliance with agreements with grantors. Conducts inter-department meetings to identify and prioritize project needs, and coordinate grant preparation assignments. Edits draft applications for accuracy, completeness and clarity and submits all applications in accordance with grant requirements. Refers to Internet, research materials, meetings and discussions with other City employees, electronic mail, policy and procedure manuals, codes/laws/regulations, publications and reference texts, etc. Operates a vehicle and a variety of office equipment and machinery such as copy machine, fax machine, calculator, telephone system, computer, etc. Uses a variety of tools such as standard office tools, etc.; a variety of supplies such as binders, newsletters, books, filing cabinets, file folders, general office supplies, etc.; and a variety of computer software such as Microsoft Office, Internet Explorer, etc. ADDITIONAL JOB FUNCTIONS Performs related duties as required.

Communication Skills:
Requires the ability of speaking and/or signaling people to convey or exchange information. Includes the giving of direction and assistance to co-workers. Includes the receiving of information and direction from supervisor.

Physical Requirements:
Must be physically able to operate a variety of automated office machines including computer, printer, typewriter, facsimile, copier, calculator, etc. Must be physically able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Position involves sedentary work which requires sitting most of the time, but may involve walking, standing, stooping, kneeling, and reaching for brief periods of time. Must be able to lift and/or carry weights of approximately ten to twenty-five pounds.

Mental Involvement:
Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to deal with several abstract and concrete variables. Requires the ability to learn and understand complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Minimum Training and Experience Qualifications:
Requires an accredited Bachelor�s degree in Accounting or Finance with considerable (approximately three or more years of) experience in business operations and financial management. This experience must also include supervisory/managerial work experience. Must possess a current, valid Louisiana driver�s license.

Interpersonal Relationship Skills:
Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. The worker may be subject to tension as a regular, consistent part of the job.

Test Required:
NON-COMPETITIVE - ALL WHO MEET THE MINIMUM REQUIREMENTS WILL HAVE THEIR DETAILS FORWARDED

Salary Requirements:
$20.9293 PER HOUR / 35 HOURS PER WEEK